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How to Use Google Business Profile

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How to claim and verify your business

The first thing to do is claim your business (

You can sign in with an existing Google account or create a new one for this purpose. Your place of business does not have to be a physical address that customers can visit; if you work from home or have a warehouse that you do not want customers to visit, you can choose “no location.” This means that your listing will not display your address and you will not show up in Google Maps.

The first thing you should fill in or verify is the essential information, such as location, hours, website, phone number and other contact details. Be as specific as possible because these details will appear on your Google Maps listing.

Another critical step is to get your business verified on Google ( This is a relatively quick process in which Google can validate the veracity of your business. This is usually done through a phone call, but it also can be accomplished with a triggered email ( or even a postcard. When you are finished, there will be a little blue icon next to your listing so that everyone knows it’s verified.

Using the Google Business Profile dashboard

Aside from the ability to manage your business’s information, you’ll want to take advantage of other valuable features in the Google Business Profile dashboard.


The info section is where you can post the basics of your business, such as your company name, address, phone number and hours. If any of these change, either permanently or temporarily, it is a good idea to update the info here. Google will usually send an email reminder prompting you to do things like update your holiday hours ( During the COVID-19 pandemic, Google added space for you to let customers know about precautions you are taking at your business to keep customers and employees safe, as well as restrictions, such as offering only takeout or curbside pickup. Tip Include keywords in your info section and the product or service section to improve your local search ranking. Don’t overstuff them, though; Google will penalize you for this.


On the dashboard, you can view images other people have uploaded about your business and add your own. Prospective customers, especially millennials, expect to see visuals about your business, including high-quality product shots (or images relating to your services) and/or location images (including 360-degree virtual tours) and your logo. Having these visual elements can help steer new customers your way.

Products and services

These two sections in the dashboard give you the opportunity to tell potential customers about what you sell and what makes your products or services better. When you add a new product or service, or stop selling one, update this section. If your business schedules appointments, you can include a URL for scheduling an appointment in this section.

Calls and messages

Google can track calls and messages that come to your business through Google. This gives you more information about prospects, allows you to track your lead generation through Google and call back anyone who did not get through to a person yet. The calls feature shows you missed calls by day of the week and time of the day so that you can make sure to man the phones during busy times. Messages allows prospects to reach out to you directly from the Google search result or from Google Maps.

Tip : Get the most from your Google Business Profile by taking advantage of industry-specific features. For example, upload your menu if you have a restaurant, or display health insurance information if you are a healthcare provider.


Google Business Profile’s lightweight dynamic analytics dashboard is called Insights. With Insights, you can see how people are finding your business and gain a deeper understanding of whom you’re reaching and whom you aren’t. It also shows you the percentage of people who found you by searching on your company name compared to searching for your product or service.


Google Posts are great for letting customers know about new offers and advertising what your business does best. Posting sales and promotions, as well as seasonal events and specials, is a great way to get new business. When users see your business on Google, they will also see your recent posts, so a catchy headline is key.


One of the most important parts of Google Business Profile is the reviews section. In the reviews section, you can view customer reviews of your business and respond to them. Although you may think that you should respond only to negative reviews to tell your side of the story, it is a good idea to respond to both positive and negative reviews to express your gratitude for good ones and try to correct problems highlighted by bad ones. People who leave a bad review and then get their issue resolved can later edit their review to make it better. Since this is a crucial part of your online reputation, we’ll discuss managing your Google reviews in more detail below.

Other functions

Google Business Profile has other functions, such as the ability to add users (like an in-house marketing employee or a marketing firm), create a Google website for your business, get a custom Gmail account for your business, and advertise with Google .

How to manage Google reviews for your business

Customer reviews are an integral part of any business; unfortunately, many SMB owners are not adequately trained when it comes to handling and responding to negative reviews. In fact, the problem is so widespread that Google provides tips to business users (, but we have a few to add as well.

Apologizing is fine; arguing is not.

If someone has a poor experience, even if you feel they are misrepresenting what happened or outright lying, it is never a good idea to argue or explain why they are wrong. Remember, your goal isn’t to change the mind of one angry reviewer; it’s to show the kind of business owner you are to every prospective reader who sees your interaction. It is a huge turnoff and a massive red flag any time a business owner appears defensive online. Instead, apologize for the poor experience and kindly express your desire to do better in the future.

Offer to fix the problem.

Even if the reviewer does not take you up on your offer to make amends, it shows other Google users that you care about your customers and provide excellent customer service.

Brevity is key, as is consistency.

If you’re going to respond to online reviews , establish a standard for doing so. Who in your business will respond and when? Setting up a weekly time to respond to inquiries and reviews is a good practice. You should also keep your responses relatively brief. Even if your internal tone is calm and kind, a long, multi-paragraph response will read as a bit manic and defensive.

Remember to say “thank you.”

Some business owners forget to thank their loyal customers but write lengthy responses to negative reviewers. People notice that. If someone leaves a particularly thoughtful positive review, post a quick “thank you!”

Pay attention to repeat criticism.

The biggest mistake business owners make when it comes to online reviews is taking the positive feedback to heart and dismissing anything negative. The fact is, it doesn’t matter if you disagree or don’t see the problem yourself, if multiple reviewers say your staff is rude, your prices are too high, your service is not up to snuff or anything else negative, then listen. Online reviews are like a free focus group, and you can either stick your head in the sand at the first sign of anything critical or improve your business by listening and adapting.

Reference Jennifer Dublino, Anna Attkisson, and Derek Walter contributed to the writing and research in this article.

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